Engagement and Activation Coordinator

Summary

Responsible for coordinating the activation of public space in Downtown Garland and processing third-party event permits across the City. Work will focus primarily on public space activation including placemaking events, community engagement and events coordination. Seeking a proactive self-starter and creative thinker with strong organizational skills to manage multiple ongoing deadlines in a fast-paced environment.

Pay Range: $18.14 - 23.30 (Depending on qualifications and experience)

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Lead the development, coordination, and implementation of various placemaking activation events in the downtown district.

• Provide promotional campaign support, particularly in the areas of customer service, research, data collection, analysis, and public outreach.

• Oversee third-party event permits city wide and coordinate communication between necessary City departments.

• Capable of working with multiple stakeholders, maintaining consistent communication and detailed organization to execute events.

• Coordinate and monitor activation event timelines, maintain clear consistent communication and ensure multiple ongoing deadlines are met.

• Run statistical reports and related metrics for events and promotions.

• Plan and manage detailed event logistics, plan contingencies for event variables, track vendor contracts and payments, and oversee temporary staff during events.

• Maintain events database and calendar to maximize activation and avoid overlapping utilization.

• Responsible for executing events, coordinating multiple elements, suggesting marketing themes, and providing on-site support and management.

• Prepare written reports, presentations, communication, or correspondence on behalf of the department.

• Some office support or administrative functions including filing, organizing, researching and coordinating purchases, and assisting with overflow work.

Minimum Qualifications

• Bachelors degree

• Two years related experience

Or an equivalent combination of education and experience sufficient to successfully perform the job's essential functions.

Preferred Qualifications

• Bachelors degree in Public Relations, Event Planning or Management, Marketing, Communications and Hospitality, or similar field of study.
• At least four (4) years event or performance coordination experience

Knowledge, Skills & Abilities

• Exceptional organizational skills

• Exceptional communication skills – written and verbal

• Deep knowledge of downtown communities and the public places people share.

• Customer service skills and experience working in a fast-paced, collaborative atmosphere

• Comprehensive knowledge of principles and techniques used in planning, coordinating, and servicing a variety of events.

• Advanced skills in Microsoft Office (Word, Excel, Outlook, and PowerPoint)

• Ability to establish and maintain an effective working relationship with all levels of management, City officials, vendors, fellow employees and citizens